Our Advisory Services

Comprehensive corporate secretarial, compliance, and governance solutions tailored to the needs of every business stage and structure.

End-to-End Corporate Governance Solutions

From company formation to board governance, we partner with businesses across every stage of their lifecycle to ensure regulatory compliance and governance best practice.

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Company Registration

Full incorporation services with PACRA

Corporate Compliance

Annual returns & statutory filings

Board Advisory

Governance, director obligations & board support

Share Registry

Shareholder records & share transfers

Due Diligence

M&A reviews & investor readiness

Strategic Governance

Policy frameworks & board performance

Company Registration
Formation Services

Company Registration & Incorporation

We handle the full lifecycle of company formation in Zambia — from name reservation to certificate of incorporation. Our team navigates the PACRA registration process efficiently, ensuring your business is legally constituted and ready to operate.

Whether you are forming a private limited company, public company, branch of a foreign company, or a non-profit, we manage the documentation, submission, and follow-up on your behalf.

Name reservation and availability search with PACRA

Preparation and filing of Memorandum & Articles of Association

Appointment of directors, shareholders, and company secretary

Registration for ZRA, NAPSA, and sector-specific licenses

Foreign company branch registration and investor support

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Corporate Compliance
Compliance

Corporate Compliance & Statutory Filing

Staying compliant with Zambia's Companies Act and regulatory requirements is an ongoing obligation. Our compliance team monitors deadlines, prepares filings, and keeps your statutory records up to date — so you can focus on your core business.

From annual returns to changes in directorship or share structure, we ensure every statutory obligation is met accurately and on time.

Annual return preparation and submission to PACRA

Maintenance of statutory registers and minute books

Change of directors, shareholders, and registered address notifications

Regulatory compliance monitoring and deadline alerts

Striking off, deregistration, and winding-up support

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Board Advisory
Board Governance

Board Advisory & Governance Support

Effective boards are the cornerstone of organizational success. Our board advisory service supports directors in fulfilling their fiduciary duties, navigating governance challenges, and building a culture of accountability.

We provide practical guidance on board structure, meeting facilitation, resolution drafting, and director induction — ensuring your board operates at its highest potential.

Board and committee meeting planning, agenda preparation, and minute-taking

Director induction, training, and fiduciary duty advisory

Board charter and terms of reference development

Conflict of interest management and board ethics frameworks

Annual board effectiveness evaluation and reporting

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Share Registry
Registry Services

Share Registry & Transfer Services

We manage your shareholder register with precision, ensuring that all share transfers, allotments, and corporate restructuring events are accurately recorded and properly documented in accordance with Zambian law.

Maintenance of the register of members and share ledger

Processing of share transfers, allotments, and buybacks

Issuance and replacement of share certificates

Dividend administration and shareholder communication

Support for capital restructuring and shareholder agreements

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Due Diligence
Due Diligence

Due Diligence & Corporate Reviews

Whether you are acquiring a business, attracting investors, or entering a joint venture, our due diligence service provides a thorough review of the corporate, statutory, and governance health of the target entity.

We provide clear, actionable reports that help stakeholders make informed decisions with confidence.

Corporate structure and ownership verification

Statutory compliance and regulatory standing review

Board and governance framework assessment

Contract, license, and permit verification

Investor-ready corporate health reports

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Strategic Governance
Strategy

Strategic Governance & Policy Development

Beyond compliance, we help organizations build robust governance frameworks that drive strategic alignment, institutional trust, and long-term resilience. Our governance advisory practice works with boards and management teams to design policies, frameworks, and evaluation tools that reflect international best practice.

Corporate governance policy design and review

Risk management framework development

CEO and board performance evaluation systems

Stakeholder engagement and reporting frameworks

ESG governance integration and sustainability reporting

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Our Client Engagement Process

A structured, transparent process designed to deliver results efficiently and with minimal disruption to your business.

01

Initial Consultation

We begin with a confidential consultation to understand your business structure, objectives, and governance needs.

02

Assessment & Proposal

Our team conducts a preliminary review and presents a tailored service proposal with clear scope and timeline.

03

Engagement & Execution

Upon engagement, we assign a dedicated advisor and begin executing the agreed services with regular progress updates.

04

Ongoing Support

We provide continuous monitoring, compliance reminders, and advisory support as your business evolves.

Choose the Right Engagement Model

We offer flexible engagement structures to match your business size and complexity.

Starter
Essentials

Ideal for newly incorporated businesses and SMEs requiring foundational secretarial support.

  • Annual return filing
  • Statutory register maintenance
  • Company seal & certificate custody
  • Compliance calendar & reminders
  • Email advisory support
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Enterprise
Bespoke

Fully customised governance and secretarial retainer for complex group structures, listed entities, and regulated industries.

  • Everything in Professional
  • Multi-entity group secretarial
  • Board evaluation & strategy facilitation
  • Due diligence & M&A support
  • Dedicated relationship director
  • Custom governance framework design
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Frequently Asked Questions

How long does company registration take in Zambia?

With all required documentation in order, standard company registration with PACRA typically takes 5–10 business days. Expedited processing may be available. Mentis Advisory manages the entire process and keeps you informed at every stage.

What is a company secretary and is it a legal requirement?

Under the Companies Act of Zambia, every company is required to appoint a qualified company secretary. The secretary is responsible for maintaining statutory records, ensuring compliance with corporate laws, and supporting the board of directors in governance matters. Mentis Advisory can act as your company secretary or support an internal appointee.

Can you assist foreign investors registering a company in Zambia?

Yes. We have extensive experience assisting foreign companies and investors with branch registration, joint venture structuring, and investor compliance requirements. We also advise on sector-specific licensing and the requirements of the Zambia Development Agency.

Do you offer ongoing retainer arrangements?

Absolutely. Many of our clients engage us on an annual retainer basis, covering all statutory secretarial obligations and providing ad hoc advisory support throughout the year. This is often the most cost-effective arrangement for growing businesses.

How do you ensure confidentiality of sensitive corporate information?

Confidentiality is fundamental to our practice. All client information is handled under strict professional obligations and non-disclosure agreements where required. Our team adheres to the highest standards of professional conduct as governed by the Institute of Chartered Secretaries and Administrators (ICSA).

Ready to Work With Us?

Our advisors are available to discuss your specific requirements and propose a solution tailored to your business. All initial consultations are confidential.

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