Comprehensive corporate secretarial, compliance, and governance solutions tailored to the needs of every business stage and structure.
From company formation to board governance, we partner with businesses across every stage of their lifecycle to ensure regulatory compliance and governance best practice.
Full incorporation services with PACRA
Annual returns & statutory filings
Governance, director obligations & board support
Shareholder records & share transfers
M&A reviews & investor readiness
Policy frameworks & board performance
We handle the full lifecycle of company formation in Zambia — from name reservation to certificate of incorporation. Our team navigates the PACRA registration process efficiently, ensuring your business is legally constituted and ready to operate.
Whether you are forming a private limited company, public company, branch of a foreign company, or a non-profit, we manage the documentation, submission, and follow-up on your behalf.
Name reservation and availability search with PACRA
Preparation and filing of Memorandum & Articles of Association
Appointment of directors, shareholders, and company secretary
Registration for ZRA, NAPSA, and sector-specific licenses
Foreign company branch registration and investor support
Staying compliant with Zambia's Companies Act and regulatory requirements is an ongoing obligation. Our compliance team monitors deadlines, prepares filings, and keeps your statutory records up to date — so you can focus on your core business.
From annual returns to changes in directorship or share structure, we ensure every statutory obligation is met accurately and on time.
Annual return preparation and submission to PACRA
Maintenance of statutory registers and minute books
Change of directors, shareholders, and registered address notifications
Regulatory compliance monitoring and deadline alerts
Striking off, deregistration, and winding-up support
Effective boards are the cornerstone of organizational success. Our board advisory service supports directors in fulfilling their fiduciary duties, navigating governance challenges, and building a culture of accountability.
We provide practical guidance on board structure, meeting facilitation, resolution drafting, and director induction — ensuring your board operates at its highest potential.
Board and committee meeting planning, agenda preparation, and minute-taking
Director induction, training, and fiduciary duty advisory
Board charter and terms of reference development
Conflict of interest management and board ethics frameworks
Annual board effectiveness evaluation and reporting
Whether you are acquiring a business, attracting investors, or entering a joint venture, our due diligence service provides a thorough review of the corporate, statutory, and governance health of the target entity.
We provide clear, actionable reports that help stakeholders make informed decisions with confidence.
Corporate structure and ownership verification
Statutory compliance and regulatory standing review
Board and governance framework assessment
Contract, license, and permit verification
Investor-ready corporate health reports
Beyond compliance, we help organizations build robust governance frameworks that drive strategic alignment, institutional trust, and long-term resilience. Our governance advisory practice works with boards and management teams to design policies, frameworks, and evaluation tools that reflect international best practice.
Corporate governance policy design and review
Risk management framework development
CEO and board performance evaluation systems
Stakeholder engagement and reporting frameworks
ESG governance integration and sustainability reporting
A structured, transparent process designed to deliver results efficiently and with minimal disruption to your business.
We begin with a confidential consultation to understand your business structure, objectives, and governance needs.
Our team conducts a preliminary review and presents a tailored service proposal with clear scope and timeline.
Upon engagement, we assign a dedicated advisor and begin executing the agreed services with regular progress updates.
We provide continuous monitoring, compliance reminders, and advisory support as your business evolves.
We offer flexible engagement structures to match your business size and complexity.
Ideal for newly incorporated businesses and SMEs requiring foundational secretarial support.
Comprehensive secretarial and governance support for growing businesses with active board structures.
Fully customised governance and secretarial retainer for complex group structures, listed entities, and regulated industries.
With all required documentation in order, standard company registration with PACRA typically takes 5–10 business days. Expedited processing may be available. Mentis Advisory manages the entire process and keeps you informed at every stage.
Under the Companies Act of Zambia, every company is required to appoint a qualified company secretary. The secretary is responsible for maintaining statutory records, ensuring compliance with corporate laws, and supporting the board of directors in governance matters. Mentis Advisory can act as your company secretary or support an internal appointee.
Yes. We have extensive experience assisting foreign companies and investors with branch registration, joint venture structuring, and investor compliance requirements. We also advise on sector-specific licensing and the requirements of the Zambia Development Agency.
Absolutely. Many of our clients engage us on an annual retainer basis, covering all statutory secretarial obligations and providing ad hoc advisory support throughout the year. This is often the most cost-effective arrangement for growing businesses.
Confidentiality is fundamental to our practice. All client information is handled under strict professional obligations and non-disclosure agreements where required. Our team adheres to the highest standards of professional conduct as governed by the Institute of Chartered Secretaries and Administrators (ICSA).
Our advisors are available to discuss your specific requirements and propose a solution tailored to your business. All initial consultations are confidential.
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